Printable templates for real classrooms.
Every template from the Calm Classroom books that you can use on its own, free and without signing up. Each page explains what the template is for and shows what’s on it; the PDF is ready to print on A4.
School anxiety and EBSA
EBSA early-warning checklist
The EBSA early-warning checklist logs the shape of a pupil’s absence, not just the total: Monday patterns, lateness, single missed lessons, school-morning stomach aches that vanish at weekends, and the pupil who copes all day and falls apart at home. Start it at around 94 per cent attendance, well before persistent absence.
See the template →Push and pull factors template for school avoidance
The push and pull factors sheet maps what makes school feel too big for a pupil (noise, corridors, a feared subject, being put on the spot) against what draws them home (comfort, worry about a parent, change at home). Filled in with the parent and pupil, it shows what the avoidance is for, so the plan targets the cause.
See the template →Wellbeing check-in: 5-point scale template
A 5-point wellbeing scale gives an anxious pupil a number to use when words won’t come. Each level, from calm to overwhelmed, has the pupil’s own description and one agreed thing you both do at that level. Build it together on a calm day, so a hard morning runs a plan you already share.
See the template →Pupil passport: one-page profile template
A pupil passport is a one-page profile written with the pupil, in their words: what helps, what tips them over, who their key adult is, where their safe space is and what to do if they struggle. It travels ahead of them into every lesson, so cover and supply staff start already knowing what matters.
See the template →Worry ladder: graded return template
A worry ladder breaks a return to school into small rungs, from the smallest first step at the bottom to an ordinary full day at the top. The pupil only climbs a rung when the one below has gone from scary to boring. It replaces ‘just come back full-time’ with a plan they can actually manage.
See the template →Key adult and safe base plan template
A key adult and safe base plan names one trusted adult, fixed check-in times and a calm place the pupil can go to, with a back-up for when the key adult is away. For an anxious pupil it turns an unpredictable school day into one with a few reliable anchors.
See the template →Classroom adjustments card for anxious pupils
The in-class adjustments card is a tick-box menu of small changes for an anxious pupil: no cold reading aloud, a warning before their turn, a low-stimulation seat, an exit card, movement breaks before the hard part. Agree it with your SENCo and give a copy to every adult who teaches the pupil.
See the template →Home–school agreement template for school anxiety
A home–school agreement is a one-page plan filled in together by school, parent and, where they can, the pupil. It opens with a no-blame note, sets out shared goals and what each side will do, and is copied so both ends hold the same plan. It stops home and school pulling in different directions.
See the template →Transition plan template: Year 6 to Year 7
A transition plan is a hand-over for the pupils most at risk at a move, especially Year 6 to Year 7. It is started before the change: extra visits at quiet times, meeting the key adult, a map of the building and a record of what helps. The secondary version adds an exam-season planner.
See the template →Return to school after absence plan
A return-after-absence plan is a one-page graded re-entry after a long stretch away through illness, a crisis or anxiety. It sets a soft start, this week’s step from the worry ladder, the key adult and a fixed review day, and is written with the family and the pupil so the return is planned rather than improvised.
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Behaviour and the classroom
De-escalation script card for teachers
A de-escalation card puts the few lines that work in a crisis where you can see them: breathe out first, get low and quiet, few words, then the debrief later. The primary card covers meltdowns; the secondary card covers the open challenge in front of the class. Keep it on the desk or inside the register.
See the template →Behaviour incident log template
A behaviour incident log keeps a clean, factual, dated record: what happened, what came just before, what you did, how it ended and who you told. Written the same day and without opinion, it shows patterns, supports conversations with parents and the SENCo, and protects you if an incident is questioned later.
See the template →‘Is this one for the DSL?’ prompt sheet
The DSL prompt sheet helps you sort what you are seeing: a behaviour issue you handle in class, or a possible safeguarding concern that goes to your Designated Safeguarding Lead. If it is a concern, you record what you saw factually and tell the DSL the same day. You do not investigate it yourself.
See the template →Parent meeting planner for behaviour
A parent meeting planner prepares a behaviour conversation before it happens: the facts you will share, the one thing you want to agree, and a structure that starts with something true and positive about the child. The secondary version runs as a three-way conversation that puts parent, teacher and student on the same side.
See the template →First weeks classroom management planner
The first-weeks planner turns the start of the year into a week-by-week checklist: names and entry routines in week one, making routines automatic, building relationships, then consistency and review. The first half-term sets the year, and routines taught early save hours of behaviour management later.
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